This section provides information on the Appeals process for courses, corrections process for existing courses and the submission process for new
courses. "One Course's Journey" provides a Graphical
Representation overview of the submission process.
New Courses Submissions
Request to Add a New Course
5 Year Course Review
Request to Review an existing IAI course
Steps for submission
7 steps for successful submission
Selected Panel Decision Criteria and Model Syllabus Examples
Panel Related Documents
Appeals
Request for Panel to Review Another Institution's Matched Course
Request for a Panel to Reconsider a Course for Approval
Appeals Process
Corrections
Request to End or Change an existing Course
Recommended course submission deadlines are as follows: October 1st for fall and March 1st for spring.
Questions regarding any of these processes can be sent to: iai@iTransfer.org
Request to Add a Course
A request to add a course to the database should be submitted to the specific general education or baccalaureate major panel which will then review
whether it matches the description to which it is being assigned and either accept or reject it, providing a reason for the rejection.
To submit a new course to IAI as either a GECC course or a major specific course, the Institutional Submitter should be sent all documentation to
submit courses through the iManage system. Courses submitted to IAI are processed within the
system through the “Course Review” section. Each panel has it’s own submission document. As a result, the submitter must choose
which panel the submission is to be directed. A course submission should include, at a minimum, a master course syllabus or institutional
information document, an instructor syllabus, and any panel specific documents. These documents, as well as panel specific questions your faculty
may need to provide, can be found on our Panel Related Documents
page. (Panel Specific Documents may include Lab Forms which can be downloaded. They are often fillable pdf’s so you will need a pdf viewer
for best functionality.)
A syllabus, course outline, or other document that contains the following:
-
Course prefix/number and title, number of credit hours and contact hours, and studio or laboratory hours, if applicable
-
Catalog description including any prerequisites
-
Course goals and expected student learning outcomes
-
Topical outline
-
Method(s) of evaluating student performance, including the number, length and type of writing assignments, if applicable.
-
Text(s) used and required reading lists, if applicable
-
Date the syllabus and any supportive materials were prepared
-
Delivery system, if nontraditional information
Information about selected panel decision criteria and model syllabus examples are available on the
Panel Related Documents page
.
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Request to Review an existing 5 year course
The IAI panels review existing courses with IAI coding associated to make sure the IAI database remains accurate.
As a part of this process, existing courses are randomly selected from data and sent to the schools for review. The general education and baccalaureate major panel then review
whether it matches the description to which it is being assigned and either accept or reject it, providing a reason for the rejection.
To submit a 5 year review course to IAI as either a GECC course or a major specific course, the Institutional Submitter should be sent all documentation to
submit courses through the iManage system. Courses submitted to IAI are processed within the
system through the “Course Review” institutional review section. Each panel has it’s own submission document. As a result, the submitter must choose
which panel the submission is to be directed. A course submission should include, at a minimum, a master course syllabus or institutional
information document, an instructor syllabus, and any panel specific documents. These documents, as well as panel specific questions your faculty
may need to provide, can be found on our Panel Related Documents
page. (Panel Specific Documents may include Lab Forms which can be downloaded. They are often fillable pdf’s so you will need a pdf viewer
for best functionality.)
A syllabus, course outline, or other document that contains the following:
-
Course prefix/number and title, number of credit hours and contact hours, and studio or laboratory hours, if applicable
-
Catalog description including any prerequisites
-
Course goals and expected student learning outcomes
-
Topical outline
-
Method(s) of evaluating student performance, including the number, length and type of writing assignments, if applicable.
-
Text(s) used and required reading lists, if applicable
-
Date the syllabus and any supportive materials were prepared
-
Delivery system, if nontraditional information
Information about selected panel decision criteria and model syllabus examples are available on the
Panel Related Documents page
.
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Request to End or Change a Course
A request to end a course already in the database does not require panel action; however, ended courses will continue to be listed with an ending
date to accommodate students who registered for the course or completed it while it was active.
A course change is both an End and an Add-i.e., the course already listed will be ended, and the "revised" course will be added as a new course.
Course changes that do not change course content-e.g., a change in prefix, number of title (if neither the content nor the level of the course has
changed)-may or may not need to be reviewed by the panel.
To make a change or end a course, use the End/Change Web Form. An End
(Change) Form may be used for more than one course. The following is the minimum information necessary to end a course:
Institution's Name and FICE code
IAI General Education or Major Course Code
Institution's Course Prefix and Number and Course Title
Course Ending Date (term and year)
Signature of institution's Transfer Coordinator
Requests to add/end courses must be submitted in writing to the relevant panel by the institution's official transfer coordinator (or official
institutional contact person, if no transfer coordinator).
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Request for Panel to Review Another Institution's Matched Course
A participating institution may request a general education or a major panel to review another participating institution's course by submitting a
written request from the institution's chief academic officer (or designee). The minimum information necessary to request a panel to review a
course assignment is also on the reverse. Both the institution offering the course and the institution requesting the review will be informed of
the panel's decision and rationale for it.
The following is the Minimum Information Necessary to Request a Review of Another Institution's Course
Name of Institution Offering the Course
IAI General Education or Major Course Code
Institution's Course Prefix, Number, and Title
Reason why course does not match panel's description
Name of Requesting Institution
Signature of requesting institution's Chief Academic Officer (or designee)
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Request for a Panel to Reconsider a Course for Approval
If a panel rejects an institution's course as a match to one of the panel's course descriptions, the institution may request the panel to
reconsider by following the procedures and submitting the same information as for adding a new course. A request to reconsider is a necessary first
step before an appeal is appropriate.
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Appeals Process
Institutions may appeal a general education or major panel's course or curriculum decision or an IAI implementation policy or other action by
submitting a request for appeal in writing to the Steering Panel's IBHE staff liaison. The Steering Panel Co-chairs and staff will review requests
for appeal, determine whether criteria for appeal have been met, and provide the appeal request to the Steering Panel for decision at its next
scheduled meeting. The Steering Panel's decisions are final. A more complete description of the Appeals Process has been sent to each participating
institution.
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Adopted by the Steering Panel, April 1997
